Features / Licensing and Compliance
Licensing and Compliance
Know what an inspector would find, before the inspector does.
What it does
- Immunizations checked dose by dose against your state's schedule
- Staff training hours, CPR cards and background checks tracked to expiry
- One office to-do page lists every gap
- An inspection-ready licensing folder, always current
7 screens in about 30 seconds. No sound needed.
Why it matters
Licensing standards are long, they differ by state, and they apply to every child and every employee, all the time. Most centers manage them with binders, spreadsheets and one person's memory.
Centerly holds the rules for your state and checks every file against them each night. What comes out is one list: what is missing, for whom, and how urgent it is.
In practice
Your state, built in
A rule pack for your state sets the immunization schedule for child care, staff training hours, ratios, renewal periods and required forms.
One to-do list
Every gap across child and staff files appears on one page, grouped by urgency, each with a one-line reason and a next step.
Reminders that send themselves
Employees and parents are reminded ahead of an expiry or a due date, and again if nothing happens.
Licensing and Compliance in 7 screens
Every gap, in one list
Child files and staff files are checked every night. Whatever is overdue or coming due lands in one list, most urgent first.
A whole classroom, dose by dose
One grid per room shows every child against your state's schedule: complete, due soon or overdue. No folders to open.
Hearing and vision screenings, tracked
See who still needs a screening and by when. Results are recorded on each child's file as the forms come in.
Staff credentials, tracked to expiry
Training hours toward the annual requirement, CPR and first aid cards, and background check renewals, with a warning before anything lapses.
Inspection-ready, any day of the year
The licensing folder keeps every required record for every child and employee current, and prints as one inspection packet.
Your state's rules, built in
Choose your state once. Ratios, the immunization schedule, training hours and required forms all follow its licensing rules.
Live ratios, room by room
Children present, staff present and the required ratio for every room, with a warning before a room reaches its limit.
What is watched
| Item | Applies to | What Centerly does |
|---|---|---|
| Immunizations | Every child | Checks each dose against your state's schedule; reminds the parent before the next is due |
| Health statement | Every child | Tracks the renewal date |
| Hearing and vision screening | Children of the age your state specifies | Flags who needs one and by when |
| Enrollment and state forms | Every child | Flags a missing form, a missing signature or an old version |
| Tuition agreement | Every family | Flags an unsigned or superseded agreement |
| Annual training hours | Every employee | Counts hours with certificates toward the requirement |
| CPR and first aid | Employees who need it | Reminds ahead of expiry; reads the new card |
| Background check | Every employee | Tracks the renewal date and reminds |
| Affidavit and orientation | Every employee | Flags missing pages or signatures |
| Ratios | Every room | Shows live counts against your state's ratio |
About Licensing and Compliance
How are immunizations checked?
Dose by dose, against the schedule your state requires for child care, using the child's date of birth. A dose given too early is flagged as not valid, and the next due date is worked out.
Do training hours need a certificate?
Yes. An hour of training counts toward the annual requirement only when its certificate is attached, which is what an inspector will ask for.
Are ratios tracked?
Yes. Room counts from the kiosk and classroom tablets are shown against the ratio in your state's rules, with a warning when a room is close to its limit.
What about exemptions?
Medical and other exemptions recognized by your state are recorded on the child's file with their supporting document.
Related features
When Licensing Visits
The inspector picks a few children and employees. Every file is already complete.
See it →AI assistant for your staffCenterly Assistant
An AI assistant that reads the paperwork, files it, and tells your office what is missing.
See it →Your teamStaff Onboarding and HR
From application to first day, with every document tracked.
See it →AttendanceAttendance Kiosk
Sign-in and sign-out on tablets you already own.
See it →See Licensing and Compliance with your own center in mind
A 30-minute call, shaped around how your center runs today.